D.G. Posts No.
2-10/2012-WL/Sports Dated 18.06.2012.
The
meeting started with introductory remarks of Secretary (Posts). In her address,
Secretary (Posts) apprised of the Postal Sports Board about the sports
activities being organized by the Department as also its budgetary provisions.
Shri M. Krishnan, Secretary General, NFPE and Shri D. Theagarajan, Secretary
General, FNPO thanked the Chairperson for taking follow up action on the
decisions taken during in the wake of 20th Meeting of the Postal
Sports Board and convening the 21st meeting of the Postal Sports
Board. Thereafter, the Chairperson allowed discussions on the agenda items and
the following decisions were taken.
Confirmation of the minutes of the 20th Meeting of the Postal Sports
Board held on 5th July, 2010.
Confirmation of the action taken statement on the minutes of the meeting.
Thereafter agenda items of the current meeting were taken up for discussion and
the gist of discussions is as follows.
Agenda items for
21st Meeting of the Postal Sports Board.
1. Women Team in
Chess event needs to be introduced. The number of women is increasing due to new
recruitment and new entrants are showing interest in this
game.
The Board agreed to the proposal of introducing women
team in Chess event subject to the stipulation that nomination of players will
be made on merit and only those players will be nominated who have the skill of
competing at the all India level. For this purpose it would be desirable to have
scrutiny of players by professionals.
2. All the players
representing circle teams in All India Postal events may be allowed to travel in
AC-III/AC-II Tier class irrespective of their posts as it will be boost their
morale.
The members of the Postal Sports Board were apprised that
the proposal has financial implications to the tune of Rs. 40 lakhs
(approximately) and it may not be feasible to meet this extra expenditure out of
the present budgetary allocation. The possibility of effecting saving in the
overall sports activities, in order to meet the expenditure on this proposal was
also discussed but without any conclusion. On the suggestion of the staff side,
it was agreed to take up the matter with the Railways for providing concession
to the players travelling by train to participate in All India Postal Meets. The
matter will be reviewed in the light of response received from the
Railways.
3. Provision of
economic class Airfare for the winning team.
No comments in view of
item No. 2.
4. Holding of all
14 selected events at Circle/Regional level.
The proposal was discussed in details could not be agreed
to. No action.
5. Enhancement of
TA/DA and Refreshment allowance.
The members of the Board were explained that in the light
of prevailing rate of TA/DA in case of officials on tour, it may not be possible
to revise the existing rate of daily allowance being paid to the players at the
rate of Rs. 150/- per day (Rs. 75/- per day in case local participants) .
However the Board agreed to enhance the rate of refreshment allowance from the
existing Rs. 60/- per day to Rs. 75/- per day even in case of All India Postal
Meets so as to bring it on par with the refreshment allowance being paid in case
of National tournaments.
6. Players
participating in the All India Postal meets who are paid sleeper class fare may
also be paid local conveyance from home to Railway station and
back.
The board agreed to the proposal. The expenditure will be
met out of the sports funds.
7. As per the
current FIFA rules, the strength of the Football team should be 11+7. Changes
may be made in our rules to raise the strength of our circle teams for All India
Postal Meets from the present 11+4 to 11+7(Eighteen).
He Board agreed to the proposal of raising the strength
of Football team to 11+7 in place of the existing 11+4, so as to bring it in
line with the rules being followed by Football Federation of
India.
8. Reallocation of
posts of Sports Development Officer and Sports Coach to the Circles which send
the maximum number of teams for All India Tournaments, as per existing
guidelines.
The proposal was agreed to in principle. The following
decisions were taken in this regard.
(i) The posts
of Sports Development Officer and Sports Coach will be relocated in a manner
that no Circle will have more than one post.
(ii) The
relocation of posts which are lying unmanned as on date will be done
immediately, to provide relief to the Circles which are actively participating
in sports. There will be no disturbance to the existing incumbents till such
time they compete their normal/extended tenure or retire on superannuation,
whichever is earlier.
9. Sanctioning and
filling up the posts of Sports Inspectors in Uttarakhand for proper handling the
sports activities.
The creation of post of Sports Development Officer did
not find favour with the Postal Sports Board. However the Circle will be asked
to entrust the work to a responsible official, as per existing
instructions.
10. Increase in the
number of players in Table Tennis Women and Veteran (Men) Teams to 4 and 2
respectively.
The Board agreed to increase the number of Table Tennis
Women players to 4. However there will be no change in so far as participation
of Vereran (Men) in the tournament is concerned.
11. Guidelines or
Circle teams to participate in local league
matches/tournament.
The members of the Board were informed that the
Department never issued any instructions which would disallow the team to
participate in the local league matches/tournaments. As per discussions, it was
decided to issue suitable instructions to Heads of
Circles.
12. Affiliation of
all Postal Teams in National Federation.
The Board Members were informed that the Department is
not averse to the ides of affiliation if the Department has really competitive
teams. The members of the Board were also apprised of the inability expressed by
Kabaddi Federation to affiliate the team of Department of Posts. The Board
decided to make another attempt with the Kabaddi Federation of India. It was
also decided to try to get the Volleyball teams affiliated to the National
Federation.
13. Arranging for
practice matches during the coaching camp before start of the All India Postal
meets.
The item was agreed to; to the extent it is possible and
practicable.
14. Grant of
practice time for the players and treating the period of tournament/coaching
camp etc. as duty.
The members of the Board were informed that instructions
of the Department of Posts were based on the general instructions issued by the
Department of Personnel & Training (DOPT) which is the nodal department in
this regard. It was decided to reiterate the standing instructions on the
subject.
15. Nominations of
NIS Coaches duly approved by Sports Authority of India to be sent with Postal
teams participating in national tournaments and All India Postal
meets.
The proposal was agreed to in
principle.
16. Revision of rate
of increment for showing excellence in sports.
The Board was informed that the new rate of increment in
the wake of implementation of recommendations of 6th Central Pay
Commission, in regard to persons showing excellence in sports have yet to be
issued by the DOPT. Necessary action will be taken immediately after the
instructions have been issued by the DOPT.
17. Players should
be sent for participation in all State/National sports events so that they can
improve their skill and bring laurels to the Department.
The Board was informed that the Department is quite
liberal in sending players for participation in States/National sports events,
provided the proposal is received in time and the Department has a team which
can be nominated for participation at that level.
18. Extend the
tenure period of Sports Development Officer and Sports Coaches to 6 years
instead of existing 3 years.
It was decided to examine the proposal in the light of
existing instructions of DoP&T and take a final view with the approval of
Chairperson Postal Sports Board.
18(ii) The official
recruited under the sports quota should be exempted from deputation and tenure
transfer as it adversely affects the performance of the
players.
.The proposal was not agreed to. However, the Board was
apprised of the instructions issued by the Department in the matter of giving
due opportunity to the players recruited under sports quota so as to improve
their performance.
19. Outstanding sports
persons recruited against sports quota in different circles may be allowed to
undergo their training locally instead of at Postal Training
Centre.
The Chairperson explained that the officials appointed
against sports quota basically belong to Department of Posts and it is the
responsibility of the Department to make their work foundation strong. It is in
this background that training in the Postal Training Centre is imparted for all,
including sports persons.
20. Recruitment of
sports quota so as to enable the Circle to form its own
team.
The above item was taken
up with particular reference to the Circles which are small and where the recruitment under sports quota does not enable
them to form its own team. In this context, the possibility of clubbing the
Circle with some other Circle for the purpose in participation in All India
Postal sports meet was discussed. The Chairperson decided to deal with the issue
and issue suitable instructions at the Department
level.
21. Provision of
sports club, gym, common room in all the Circles.
Members of
the Board were advised to teke up the matter at the Circle
level.
22. Provision of
auditorium in the vacant land of Postal colonies.
The item
did not find favour with the vacant land Sports Board.
23. Provision of
medical facilities to players during plays/practice.
The
proposal was agreed to. Suitable instructions will be issued to all
concerned.
24. Increase in Kit
allowance for All India Postal Tournaments.
It was
agreed to increase the Kit allowance in case of players participating in the
National Tournaments from the existing Rs. 750/- to Rs.
1500/-.
25. Supply of good
quality sports track suit with Departmental Logo from the Postal Sports Board
centrally.
The proposal did not find favour with the Postal Sports
Board.
26. Nomination of
Coaches for Circle Team.
The proposal is to give preference to international
players of the particular discipline in the matter of nomination of coaches and
was agreed to.
27.(a) Rolling
Trophies.
In the interest of uniformity the proposal is that in
case of All India tournaments Trophies may be supplied by the
Directorate.
The Board
did not approve the proposal.
27(b) Institution of
Rolling Trophies for the Winners and Runner up teams instead of shields, in all
India Postal Tournaments.
The proposal was agreed
to.
28. Promotion of GDS
to Group ‘D’ and ‘C’.
The members of the Board were informed that there was no
provision for promotion of GDSs to Group ‘D’ and ‘C’ under sports quota, GDSs
have to compete with the outsiders in the form of open
competition.
29. Formation of
India Post Team in disciplines like Volleyball, Hockey, Football and
Carrom.
This will be examined keeping in view the strength of the
players working in various Circles in the Department of Posts. For this purpose,
required input will be asked for from the
Circles.
30. Recruitment
under sports quota in the discipline of Hockey and
Football.
The Board felt that in the matter of recruitment under
sports quota in various disciplines, it is for the Circles to take a final
view.
31. Introduction of
Women Veterans in All India Postal Badminton and Table Tennis
tournaments.
The proposal did not find favour with the Postal Sports
Board.
32. Payment of Kit
Allowance to Artists participating in All India Postal Cultural
Meet.
The Board decided to grant Kit Allowance of Rs. 500/- to
the artists participating in the cultural events. This allowance is to meet
expenditure on costumes etc.which the artists are required to wear during
performance.
33. Grant of prize
money to players and artists securing first, second and third positions in the
Postal meets.
The Board opined that the issue falls within the purview
of Circles and may be taken up at that level. However, there is no scope to
release any grant for the purpose, out of the Central Sports
Fund.
34. Treat the
players as on duty for participation in All India Postal Tournaments as well as
in camp.
The
proposal was agreed to as it is as per existing instructions issued by the
DOP&T.
35. Uniformity in
awarding prizes to the winners/runners of All India
Events.
The
subject matter falls within the purview of Circle office and, therefore, the
Board decided not to intervene in the matter.
36. Action may be taken
for filling up of the vacant post of Sports Coach/Sports Inspector in Odisha
Circle.
Necessary
action will be taken in the light of action that becomes due in regard to the
proposal at serial number 8.
37. Funds under
Sports head may be allotted much earlier for proper utilization of money in
time.
Members of the Board were informed that any delay in
allotment of funds occurs due to late receipt of audited accounts of previous
year from the Circles, which is mandatory for release of funds for the
subsequent year. In order to avoid hardship to the Circles which send the
audited accounts in time, it has been decided to process their cases in the
first phase so as to release funds to these Circles by mid July. The issue of
release of funds to Circles which are late in submission of audit accounts will
be taken up separately.
38. All teams
irrespective of events may be allowed to participate in All India
Tournament/Meet without fail.
The proposal did not find favour with the Members of the
Board as it is very important that the team participating in the All India event
has adequate level of performance.
39. The Circles
organizing All India Meet may also make arrangements for site-seeing and
get-together program.
Does not merit any consideration. However get-together
programme is generally there. No further action is
required.
40. Instructions may
be reiterated to the Circles to ensure that good accommodation as per the
guidelines circulated by Directorate is provided for Manager/Coach and teams
during the All India events, with special attention to the safety of women,
children participants.
It was
decided to reiterate the instructions.
41. Circulation of
booklet of guideline and update ruling in c/w All India Postal Tournaments
/events.
Needful has been done. The
participants were supplied copy of the compendium containing guidelines of
welfare and sports.
42. Streamline of
Sports Quota vacancies. Request for circulation of guidelines for filling up of
sports quota vacancies.
The instructions are available on DOP&T website www.persmin.nic.in. No further action is
required.
43. The strength of
the shuttle team is at present only 4. Now the Veterans doubles are conducted by
forming teams from different circles. In order to enable better team
participation in singles and doubles the strength of the team be increased to 5
members with provision for two Veterans.
The
proposal did not find favour with the Members of the
Board.
44. ‘Mohiniattam’ a
dance form for Kerala may also be included in the all India Cultural meet in
future.
The
proposal did not find favour with the Members of the Board, as no State is
having more than one Dance form in All India Postal Cultural
Meets.
45. The national
records with Departmental records and current achievements of sports events may
be consolidated at National level and circulated with an intention that it
reaches every sportsman and sports lover at grass root level. This will help our
sportspersons for self assessment and become more aware of their position and to
strive harder to scale up.
The
Members of the Board were informed that the Departmental records will be
circulated and will also be displayed on the Department’s web-site. National
records may be seen on the inter net.
46. Provision of 15
days coaching camps and 2 hours daily off to be strictly observed so that
players get adequate time for practice.
The Board
was apprised that instructions regarding 2 hours off to players who actually
practice are issued from time to time and the last reiteration of the
instructions was done on 25.07.2011. The Chairperson directed to reiterate the
instructions was done on 25.07.2011. The Chairperson directed to reiterate the
instructions once more. As regards 15 days coaching time, the Board was informed
that this item was earlier considered in 2008 and it was decided to maintain the
coaching period of 7 days for participation in the National
Tournaments.
47. Appointments
under Sports Quota.
Issue of
suitable instructions to the Circles to have field trials for making appointment
against sports quota.
The Board
was informed that the existing instructions on the subject issued by the DOPT
are silent on the subject of conducting trials, though the instructions issued
by Indian Audit and Accounts Department provide for it. It was decided to have
detailed examination of the matter before taking a final
view.
The meeting ended with a
Vote of thanks to the Chair.
