D.G.
Posts No. 06/03/2012-SR dated 2nd September,2013.
The
JCM Standing Committee meeting was held on 23/08/2013 at 1030 hrs, under the
chairpersonship of Member(O). Minetes of the meeting are enclosed for
information and necessary action at your end.
Minutes
of the JCM Standing Committee Meeting held on 23/08/2013.
The
JCM Standing Committee meeting was held on 23/08/2013 at 1030 hrs. in the Dak
Bhavan under the chairmanship of Member (O). The following were present:-
Official
Side
1.
Shri Kamleshwar Prasad, Member (O) - in chair.
2.
Shri S.K. Sinha, CGM (MB&O).
3.
Shri Tilak De, DDG (Estates & MM)
4.
Shri V.K. Tiwary, DDG (R&P).
5.
Shri Anil Kumar, DDG (Estt).
6.
Shri V.P. Singh, DDG (P).
7.
Shri Vineet Pandey, DDG (FS)
8.
Shri L.N. Sharma, DDG (Training)
9.
Smt. Savita Singh, GM (PLI)
10. Shri Arun
Malik, Director (SR & Legal)
Staff Side:
1.
Shri K.V. Sridharan, Leader Staff Side.
2.
Shri M. Krishnan, Secretary General, NFPE
3.
Shri D. Theagarajan, Secretary General, FNPO
4.
Shri Giri Raj Singh, Secretary, Staff Side
5.
I.S. Dabas, General Secretary, A.I.P.E U, Postmen & Gr. ‘D’
6.
Shri T.N. Rahate, General Secretary, NUPE, Postmen & Gr. ‘D’/MTS
Director (SR) welcomed all the members of the staff side and the officers of
the Department in the meeting. He had apprised that some of the items
wherein action has been completed and communicated to the staff side, have been
deleted from the list of agenda items. Thereafter Shri K.V. Sridharan,
Leader, Staff Side thanked the chairman for convening the JCM Standing
Committee meeting.
With the permission of the chair, the agenda items were taken up and after
discussions on each item following decisions were taken:-
1. Standing
Committee Meeting held on 18.12.2012
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Sl.
No.
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Agenda
Item
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Decisions
taken
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Action
By
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1.
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Cadre Restructuring for all Non-Gazetted Group
B & C cadres
|
The staff side was informed
that as per the discussion held on 02/08/2013 the cadre restructuring
committee will be re-constituted.
It was assured that the
committee will be constituted within one week and the first meeting of the
committee will be held within a month.
It was also decided that
the draft of the Salim Haque committee will be discussed in the first meeting.
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DDG (Estt)
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2.
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Creation of System Administrators Cadre.
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This item was included in
the agenda item and decided that the issue of system administrators will be
considered in the new cadre restructuring committee likely to be constituted
within a week’s time.
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DDG (Estt)
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3.
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Computation of proper norms for work allotment
to existing System Administrators and grant of certain essential amenities.
|
This item was included in
the agenda item and decided that the issue of system administrators will be
considered in the new cadre restructuring committee likely to be constituted
within a week’s time.
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DDG (Estt)
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4.
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Request for discontinuance of the practice of
obtaining fidelity / security bond from the employees handling cash.
|
This item was also included
in the agenda list at the last moment on the request of staff side. It
was decided that the proposal will be examined on file and reply will be
given to the staff side in the next JCM (DC) meeting.
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DDG (PO & CP)
|
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5.
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Protection of pay of the defunct scale of PO
& RMS Accountants who opted for general line under Directorate letter No.
2-22/88 - PE I dt. 01.12.92.
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Detailed compliance of pay
fixation & consequent revision of due pensionary benefits is still
awaited from
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DDG (Estt)
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6.
|
Revision of Cash Allowance to the SPMs handling
cash in the absence of treasurer.
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It was informed to the staff
side that the file is currently with IFW and the matter will be expedited.
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DDG (Estt)
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7.
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Conveyance of cash with police escort- Problems
there on.
|
There are two issues under
this item:-
(i) Conveyance of cash with
police escort – this issue has been closed.
(ii) Fixing of line limit –
A committee has been constituted under the chairmanship of DDG
(CP&PO). The committee will meet on 26/08/2013.
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DDG (CP&PO)
|
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8.
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Fixing Norms / Time Factors to Postal
Stores Depot; Circle Stamp Depot & creation of establishment.
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The staff side was informed
that this issue will be addressed in the IT Modernization Project.
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Item closed.
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10.
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Allowing to appear in the
Departmental Exam like IPOs – case of physically handicapped officials.
|
The matter is under
consideration in consultation with Ministry of Social Justice, the nodal
Ministry for notification of identification of the post for reservation in
Department of Posts for persons with disabilities. It is pending with
that Ministry and the matter is being pursued with them.
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DDG(P)
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11.
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Transfer of all HSG I Posts
to General line
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As per the existing RRs,
HSG I recruitment is done from general line (from LSG, HSG II cadre) and
through IPO line. This provision was disallowed by DoPT and the matter
has now been referred to DoPT in totality to enable DoP to revise the RRs so
that all HSG posts can be transferred to General Line.
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DDG(P)
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12.
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Payment of honorarium to
supervisors & Staff of Divisional offices for processing of PLI and RPLI
proposals.
|
The case for change of
honorarium as incentive was taken up earlier with IFW Division. For
calculating incentive for each item of work, IFW has asked for devising new
norms for items of work being carried out at Divisional Office.
Meanwhile, under the ongoing FSI project all the PLI / RPLI operations are
further being decentralized to CPC / HO level. Subsequent to
implementation of FSI the time factor for all processes on the new insurance
software will be available for calculating workload for staff / supervisor
working as per the new work flow in CPCs. Once the required norms are
arrived the matter of incentive beyond a minimum threshold payable to CPC
staff will be taken up.
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CGM (PLI)
|
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13.
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Grant of OTA/ Excess Duty
Allowance to the SPMs working in single / Double handed Post offices.
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OTA is not admissible to
SPMs. The matter of introduction of an extra duty allowance to the
operative staff of the Department is under examination in consultation with
Nodal Ministries. However, it may not be out of point to mention that
in absence of admissibility of OTA to SPMs, the question of grant of extra
duty allowance may not arise.
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DDG (Estt)
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14.
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Counting the training period
for benefits of promotion under TBOP / BCR scheme
|
The matter is under
consideration in consultation with Department of Legal Affairs and Department
of Personnel & Training.
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DDG (Estt)
|
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15.
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Holding of examination for filling up to posts
of AMM in MMS
|
No RRs are currently
available for Assistant Manager (MMS) and the feeder cadres and this is
preventing the Department from holding examination. However, required
documents and inputs to frame the RRs are being obtained.
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DDG (P) /
DDG (Estt)
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16.
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Holding of DPC for filling up the posts of
Deputy Manager MMS
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The DPC will be held within
a period of three months.
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DDG(P)
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17.
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Appointment to the grade of Supdt. Stg. In RMS
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The DPC will be held within
a period of three months.
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DDG(P)
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18.
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Acute shortage of ‘C’ Bags.
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The staff side agreed that
there is no shortage of ‘C’ bags now.
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Item closed.
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19.
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Implementation of
recommendation of the 5th CPC with regard to payment of cash handling
allowance to treasurers and Asst. Treasurers in Post offices.
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It was decided that the
detailed proposal will be sent by the staff side and will be examined by the
Establishment Division. If some relevant points are raised by the staff
side and which help to resolve the issue, the same will be included and the
proposal will be referred tenth time, to the M/o Finance for consideration.
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Staff side
DDG (Estt)
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20.
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Allot 19% Group B vacancies
for General line and permit all Group C official in Postal, RMS, Admn. and
Postal A/Cs with minimum 20 years of service to appear in the exam by
dispensing with present reservation of posts to RMS & Admn. Staff.
|
The staff side was informed
that a committee has been constituted under the chairmanship of DDG (R&P)
which will meet on 29/08/2013 and the report of the committee will be
submitted within a period of 15 days.
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DDG (R&P)
DDG(P)
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21.
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Anomaly in the preparation of
PA gradation list. Date of confirmation should not be taken now and date of
appointment be taken for construing seniority. Fixing seniority based on the
date of confirmation in unconstitutional and discriminatory and dropping of
confirmation examination.
|
The staff side was informed
that the problem in this case is only in
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DDG(P)
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22.
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Pay protection to employees
who seek transfer to a lower post under FR 15 (a)/transfer under Rule 38.
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DoPT’s
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Item closed.
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24.
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Construction of Departmental
Buildings for Postal Accounts Offices at
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The staff side was
intimated that the PAO office in Trivendrum shall be accommodated in the new
building at Poojapura. Postal Account Office for
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Item closed.
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PENDING ITEMS IN THE LAST DC
(JCM) & STANDING COMMITTEE MEETING ON JCM SUBJECT
II.JCM (DC) Meeting hold on
28.12.2012
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Sl.
No.
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Agenda
Item
|
Decisions
taken
|
Action
By
|
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1.
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Grant of higher rate of HRA
in respect of offices situated in urban limits.
|
In the last JCM (DC)
meeting held on 28/12/2012 a point was raised by staff side that everytime in
a proposal in respect of grant of higher rates of HRA by circle it is
required that the same should be accompanied by Establishment review
figures. The official side concluded that this is not required as per
MoF rules. It has been decided in this meeting that this decision taken in
the last meeting will be followed.
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Item closed.
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2.
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Imposing unjustified
conditions for appearing IP Examination for the departmental quota
vacancies.
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The matter is being
examined.
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DDG(P)
|
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3.
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Construction of new building
at Kodialbail HSG I SO in Mangalore Division, Karnataka Circle
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It was decided that a
report will be obtained from circle to ascertain whether the area of the post
office is sufficient as per SOA and functionally convenient; failing which
action will be taken accordingly to resolve the issue. As regards
construction of new building, the proposal was not accepted because the
building is safe for occupation as reported by SE (Civil),
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DDG (Estate & MM)
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4.
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Construction of new departmental building for
Itanagar Head Post office.
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Construction has already
started in May, 2013. Item closed.
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Item closed.
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6.
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Uniform application of incentive for IMT work
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The proposal for the
incentive for IMTS work done in the post offices has already been worked out
in detail along with its financial implication. The related file was
submitted to JS & FA and the said file has been received back with some
querries. The file is being submitted again with compliance and seeking
further orders.
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DDG (FS)
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7.
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Recovery of huge amount being
interest Paid on PPF Account opened on Self name and also in the name of
Minors (i.e. on two accounts) prior to 06.12.2000 – case of Karnataka Circle
|
This office has already
issued order to stop recovery of interest from the officials at fault on
08/02/2012. Since the Accounts were transferred to the Bank and RBI is
the controlling authority of the Bank, the S.K. Region, Bangalore wrote a
letter to RBI to issue order to the said Bank to get recover the excess paid
interest on behalf of the Department of Posts. Matter has also been
taken up with the RBI by this office. Reply is awaited from RBI.
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Item closed.
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8.
|
Fixation of pay of MTS (Group
C officials) who were granted ACP-I and ACP-II upgradations prior to
01.01.2006 consequent upon implementation of 6thCPC recommendation
in the light of Postal Directorate’s latest order no. 1-20/2008-PCC (Pt.)
dtd. 18.07.2011.
|
The issue is currently
under examination.
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DDG (Estt)
|
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9.
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Dies non period should also
be taken for reckoning of continuous service while granting ACP/MACP to
officials.
|
It was decided that the
issue will be examined whether the Dies non should be taken for reckoning of
continuous service in such cases. Reply will be sent to the staff side
separately, after examining the proposal within the framework of extant rules
of the Government of
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DDG (Estt)
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10.
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Arbitrary recovery of Postage
in case of foreign articles returned due to non availability of service.
|
The matter has been
examined and it has been decided with the approval of Secretary (P) that
Maharashtra circle may refund the postage recovered from the booking clerks
who book foreign articles to those countries where
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Item closed.
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11.
|
Fixation of Pay for canteen
employees after Sixth CPC.
|
A clarification will be
issued by the Establishment Division.
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DDG (Estt)
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12.
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Clarification issued on
encashment of earned leave in connection with availing LTC– Payment of
difference.
|
Ruling of DoPT on this matter has been circulated to
all Circles for taking appropriate action.
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Item closed.
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14.
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Abnormal delay in filling up
of vacant LSG, HSG II and HSG-I vacancies due to non-holding of DPCs in many
circles
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Instructions have been
issued from time to time to hold DPC meetings as per the schedule prescribed
by the Department of Personnel & Trg (DoP&T). As regards
filling up of the vacancies in HSG.I, a proposal was referred to DoP&T to
fill up the vacancies in HSG.I as per the provisions of existing Recruitment
Rules till finalization of amendment to the existing Recruitment Rules.
DoP&T has approved the proposal. Directorate vide letter No.
4-44/2012-SPB.II dated 18/04/2013 has issued instructions to all Circles to
fill up the vacancies in HSG.I in PO & RMS Offices as per the provisions
of existing Recruitment Rules by convening DPC meetings by 30/04/2013 and
issue the promotion orders by 06/05/2013.
Subsequently, another
letter dated 27/06/2013 from Member (P) has been issued to all Circles with
the request to ensure that all the vacancies are filled by convening DPC
meetings and through Departmental Examinations.
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Item closed.
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16.
|
Denial of relaxed standards
to GDS in the appointment of Postal Assistants in the revised recruitment
rules - regarding.
|
The issue involves
amendment of Recruitment Rules. It is being examined and decision will
shortly be taken in this regard.
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DDG(P)
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17.
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Special drive for residual
vacancies.
|
For filling all the
unfilled vacancies of Multi-Tasking Staff and Postman / Mail Guard in
Subordinate offices and Circle / Administrative offices, necessary
instruction was issued to all Circles vide letter No. 45-2/2011-SPB-I dated
18/10/2012 with the direction to take action to fill up all the vacant posts
of earlier years latest by 30th June, 2013. The drive
is over and a status report from the Circles has since been called for to
review the position.
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Item closed.
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18.
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Immediately arrange for
filling up of vacant posts in the cadre of PACO & MTS in Circle
Administrative offices.
|
Recruitment Rules for the
post of PA (CO & RO) are being revised. However, a proposal is
moved to operate the old RRs for filling vacant posts in the cadre of PA
(CO). Regarding filling up of the posts of MTS in CO / Admn Offices,
necessary instructions have already been issued to all Circles in October,
2012 to fill up these posts.
|
DDG (P)
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19.
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Promotion of OS to AD
(Rectt.).
|
DPC for 4 AD (Rectt)
completed. Item is closed.
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Item closed.
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20.
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Tenure in RMS Head Record
offices/Divisional offices.
|
It was informed by the
staff side that the Rajasthan,
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DDG (Estt)
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21.
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Non-filling of IPO post of
Direct recruits in J & K Circle
|
The Staff Selection
Commission, who allocates the candidates for appointment to various Circles
as per the preference given by the candidates, has been requested vide letter
dated 07/06/2013 to give special consideration to nominate / allocate the
candidates of J&K Circle for appointment to the post of Inspector of
Posts through Combined Graduate Level Examination in order to ensure that
posts do not remain unfilled.
|
Item closed.
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22.
|
Short drawal of Grade Pay –
In case of Pharmacists in P&T Dispensary
|
There is no case of short drawl of grade pay for
pharmacists and the issue has been decided by, Deptt of Expenditure,
Implementation Cell and the orders have been circulated to Circles.
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Item closed.
|
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25.
|
Recovery effected from
Commutation of pension from Postal pensioners who had proceeded on voluntary
retirement during the period from 1.1.2006 to 31.8.2008.
|
DoPT order no. 38-37/2008-PNPW(A) dated 10-12-2009
in this regard have been re-circulated to Circles.
|
Item closed.
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26.
|
Grant of Grade Pay of Rs.
1800 to Group D/MTS who retired/expired from service after 31.08.2008 without
having been imparted training.
|
The issue is referred to
Ministry of Finance, Department of Expenditure.
|
DDG (Estt)
|
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27.
|
Fixing norms for Postmen work
|
The norms were formulated
after scientific work study by IWSU in 2008. Since five years have
already lapsed, it was decided to conduct another study by Departmental
Officials or by a third party to review the postmen norms. This
decision was taken in a meeting held on 02/08/2013 under the chairmanship of
Member(P).
|
DDG (Estt)
|
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28.
|
Performing double duty by
Postmen on Double Duty Allowance Basis.
|
The Fixed Monetary
Compensation to delivery staff for performing duty of an absentee Postman by
combination of duties has been revised vide this office Order
No.10-7/2001-PE.II dated 24/11/2010.
|
Item closed.
|
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29.
|
Provisioning of 10% LR.
|
Clear instructions will be
issued by Establishment Division to all circles.
|
DDG (Estt)
|
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30.
|
Irregular commutation of LR
strength.
|
This item is closed in view
of item 29.
|
Item closed.
|
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31.
|
Fixing standard operating
procedures and uniform code and rules for all Postal Training Centers.
|
It was informed to the
staff side that this issue has been resolved and the staff side was also
apprised of this.
|
Item closed.
|
|
32.
|
Upgradation of pay as per
sixth CPC to Group ‘C’ cadre in response to Group ‘D’ Selected under blind
quota.
|
It was decided that a
training module will be developed for the visually handicapped in the
Directorate within a period of two months and circulated to all circles for
compliance.
|
DDG (Training)
|
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33.
|
Implementing online facility
for all Postal employees having General Provident Fund (GPF) Account to get
information regarding their GPF accounts directly from the internet.
|
The matter has already been
addressed in the CSI RFP.
|
Item closed.
|
|
34.
|
Supply of updated Postal
Manuals, Volumes and Reference books to all offices.
|
The concerned Divisions
have been reminded vide letter No.9-13/94-PF (pt.iv) dated 08/07/2013 for
furnishing the material for printing / uploading of Postal Manuals, in the official
website. The action will be completed within a period of three months.
|
DDG (Estates & MM)
|
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35.
|
Bifurcation of Bastar and
Raigarh divisions in
|
(a) Baster Division: As no
matching savings have been provided by the Circle Office for creation of
additional posts, the proposal for bifurcation of Baster Division to create
Kankar Division is found not feasible in view of ban on creation of Plan /
Non- Plan posts by Ministry of Finance .
(b) Raigarh Division:
The circle has been asked to provide matching savings for creation of posts
required for the proposed Sarguja Division after bifurcation of Raigarh
Division. It has also been asked to furnish the financial implications
involved in bifurcation of Raigarh Division.
|
This part of the item is
closed.
DDG (Estt)
|
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39.
|
Review of work load in
Business Office.
|
It was decided that a
report will be called for from the circles about the expenditure incurred and
the revenue gained.
|
CGM(MB&O)
|
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42.
|
(i) Timely supply of uniform
and issue of Kit Card.
|
It was decided that the
instructions will be issued once again to all Heads of Cirlces for timely
supply of uniform to eligible postal employees. The staff side was also
informed to take up the matter at circle level..
Issue of Kit
Card: The Directorate has called for the comment from all heads of
the circles to explore possibility for issue of kit card on 03/06/2013.
Reply received from the
circles so far is in favour of the issue of kit card to the postal employees,
hence it was decided to agree to the proposal and further necessary action
may be initiated.
|
DDG (Estates & MM)
|
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43.
|
Downgradation of HSG II AHRO
post in Maharasthra Circle
|
The proposal will be
examined by the Establishment Division.
|
DDG (Estt)
|
The
meeting ended with a vote of thanks to the chair.
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