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Sl.
No.
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Agenda
Item
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Decisions
taken
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Action
By
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1.
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Grant of higher rate of HRA
in respect of offices situated in urban limits.
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In the last JCM (DC)
meeting held on 28/12/2012 a point was raised by staff side that everytime in
a proposal in respect of grant of higher rates of HRA by circle it is
required that the same should be accompanied by Establishment review
figures. The official side concluded that this is not required as per
MoF rules. It has been decided in this meeting that this decision taken in
the last meeting will be followed.
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Item closed.
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2.
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Imposing unjustified
conditions for appearing IP Examination for the departmental quota
vacancies.
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The matter is being
examined.
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DDG(P)
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3.
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Construction of new building
at Kodialbail HSG I SO in Mangalore Division, Karnataka Circle
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It was decided that a
report will be obtained from circle to ascertain whether the area of the post
office is sufficient as per SOA and functionally convenient; failing which
action will be taken accordingly to resolve the issue. As regards
construction of new building, the proposal was not accepted because the
building is safe for occupation as reported by SE (Civil), Bangalore.
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DDG (Estate & MM)
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4.
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Construction of new departmental building for
Itanagar Head Post office.
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Construction has already
started in May, 2013. Item closed.
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Item closed.
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6.
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Uniform application of incentive for IMT work
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The proposal for the
incentive for IMTS work done in the post offices has already been worked out
in detail along with its financial implication. The related file was
submitted to JS & FA and the said file has been received back with some
querries. The file is being submitted again with compliance and seeking
further orders.
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DDG (FS)
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7.
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Recovery of huge amount being
interest Paid on PPF Account opened on Self name and also in the name of
Minors (i.e. on two accounts) prior to 06.12.2000 – case of Karnataka Circle
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This office has already
issued order to stop recovery of interest from the officials at fault on
08/02/2012. Since the Accounts were transferred to the Bank and RBI is
the controlling authority of the Bank, the S.K. Region, Bangalore wrote a
letter to RBI to issue order to the said Bank to get recover the excess paid
interest on behalf of the Department of Posts. Matter has also been
taken up with the RBI by this office. Reply is awaited from RBI.
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Item closed.
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8.
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Fixation of pay of MTS (Group
C officials) who were granted ACP-I and ACP-II upgradations prior to
01.01.2006 consequent upon implementation of 6thCPC recommendation
in the light of Postal Directorate’s latest order no. 1-20/2008-PCC (Pt.)
dtd. 18.07.2011.
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The issue is currently
under examination.
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DDG (Estt)
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9.
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Dies non period should also
be taken for reckoning of continuous service while granting ACP/MACP to
officials.
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It was decided that the
issue will be examined whether the Dies non should be taken for reckoning of
continuous service in such cases. Reply will be sent to the staff side
separately, after examining the proposal within the framework of extant rules
of the Government of India.
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DDG (Estt)
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10.
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Arbitrary recovery of Postage
in case of foreign articles returned due to non availability of service.
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The matter has been
examined and it has been decided with the approval of Secretary (P) that
Maharashtra circle may refund the postage recovered from the booking clerks
who book foreign articles to those countries where India Post does not have any
service.
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Item closed.
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11.
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Fixation of Pay for canteen
employees after Sixth CPC.
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A clarification will be
issued by the Establishment Division.
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DDG (Estt)
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12.
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Clarification issued on
encashment of earned leave in connection with availing LTC– Payment of
difference.
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Ruling of DoPT on this matter has been circulated to
all Circles for taking appropriate action.
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Item closed.
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14.
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Abnormal delay in filling up
of vacant LSG, HSG II and HSG-I vacancies due to non-holding of DPCs in many
circles
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Instructions have been
issued from time to time to hold DPC meetings as per the schedule prescribed
by the Department of Personnel & Trg (DoP&T). As regards
filling up of the vacancies in HSG.I, a proposal was referred to DoP&T to
fill up the vacancies in HSG.I as per the provisions of existing Recruitment
Rules till finalization of amendment to the existing Recruitment Rules.
DoP&T has approved the proposal. Directorate vide letter No.
4-44/2012-SPB.II dated 18/04/2013 has issued instructions to all Circles to
fill up the vacancies in HSG.I in PO & RMS Offices as per the provisions
of existing Recruitment Rules by convening DPC meetings by 30/04/2013 and
issue the promotion orders by 06/05/2013.
Subsequently, another
letter dated 27/06/2013 from Member (P) has been issued to all Circles with
the request to ensure that all the vacancies are filled by convening DPC
meetings and through Departmental Examinations.
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Item closed.
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16.
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Denial of relaxed standards
to GDS in the appointment of Postal Assistants in the revised recruitment
rules - regarding.
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The issue involves
amendment of Recruitment Rules. It is being examined and decision will
shortly be taken in this regard.
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DDG(P)
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17.
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Special drive for residual
vacancies.
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For filling all the
unfilled vacancies of Multi-Tasking Staff and Postman / Mail Guard in
Subordinate offices and Circle / Administrative offices, necessary
instruction was issued to all Circles vide letter No. 45-2/2011-SPB-I dated
18/10/2012 with the direction to take action to fill up all the vacant posts
of earlier years latest by 30th June, 2013. The drive
is over and a status report from the Circles has since been called for to
review the position.
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Item closed.
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18.
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Immediately arrange for
filling up of vacant posts in the cadre of PACO & MTS in Circle
Administrative offices.
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Recruitment Rules for the
post of PA (CO & RO) are being revised. However, a proposal is
moved to operate the old RRs for filling vacant posts in the cadre of PA
(CO). Regarding filling up of the posts of MTS in CO / Admn Offices,
necessary instructions have already been issued to all Circles in October,
2012 to fill up these posts.
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DDG (P)
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19.
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Promotion of OS to AD
(Rectt.).
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DPC for 4 AD (Rectt)
completed. Item is closed.
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Item closed.
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20.
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Tenure in RMS Head Record
offices/Divisional offices.
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It was informed by the
staff side that the Rajasthan, Delhi
and Orissa circles are not following the guidelines. It was decided
that the instructions will be reiterated to these circles.
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DDG (Estt)
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21.
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Non-filling of IPO post of
Direct recruits in J & K Circle
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The Staff Selection
Commission, who allocates the candidates for appointment to various Circles
as per the preference given by the candidates, has been requested vide letter
dated 07/06/2013 to give special consideration to nominate / allocate the
candidates of J&K Circle for appointment to the post of Inspector of
Posts through Combined Graduate Level Examination in order to ensure that
posts do not remain unfilled.
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Item closed.
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22.
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Short drawal of Grade Pay –
In case of Pharmacists in P&T Dispensary
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There is no case of short drawl of grade pay for
pharmacists and the issue has been decided by, Deptt of Expenditure,
Implementation Cell and the orders have been circulated to Circles.
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Item closed.
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25.
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Recovery effected from
Commutation of pension from Postal pensioners who had proceeded on voluntary
retirement during the period from 1.1.2006 to 31.8.2008.
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DoPT order no. 38-37/2008-PNPW(A) dated 10-12-2009
in this regard have been re-circulated to Circles.
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Item closed.
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26.
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Grant of Grade Pay of Rs.
1800 to Group D/MTS who retired/expired from service after 31.08.2008 without
having been imparted training.
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The issue is referred to
Ministry of Finance, Department of Expenditure.
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DDG (Estt)
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27.
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Fixing norms for Postmen work
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The norms were formulated
after scientific work study by IWSU in 2008. Since five years have
already lapsed, it was decided to conduct another study by Departmental
Officials or by a third party to review the postmen norms. This
decision was taken in a meeting held on 02/08/2013 under the chairmanship of
Member(P).
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DDG (Estt)
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28.
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Performing double duty by
Postmen on Double Duty Allowance Basis.
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The Fixed Monetary
Compensation to delivery staff for performing duty of an absentee Postman by
combination of duties has been revised vide this office Order
No.10-7/2001-PE.II dated 24/11/2010.
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Item closed.
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29.
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Provisioning of 10% LR.
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Clear instructions will be
issued by Establishment Division to all circles.
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DDG (Estt)
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30.
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Irregular commutation of LR
strength.
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This item is closed in view
of item 29.
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Item closed.
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31.
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Fixing standard operating
procedures and uniform code and rules for all Postal Training Centers.
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It was informed to the
staff side that this issue has been resolved and the staff side was also
apprised of this.
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Item closed.
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32.
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Upgradation of pay as per
sixth CPC to Group ‘C’ cadre in response to Group ‘D’ Selected under blind
quota.
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It was decided that a
training module will be developed for the visually handicapped in the
Directorate within a period of two months and circulated to all circles for
compliance.
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DDG (Training)
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33.
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Implementing online facility
for all Postal employees having General Provident Fund (GPF) Account to get
information regarding their GPF accounts directly from the internet.
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The matter has already been
addressed in the CSI RFP.
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Item closed.
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34.
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Supply of updated Postal
Manuals, Volumes and Reference books to all offices.
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The concerned Divisions
have been reminded vide letter No.9-13/94-PF (pt.iv) dated 08/07/2013 for
furnishing the material for printing / uploading of Postal Manuals, in the official
website. The action will be completed within a period of three months.
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DDG (Estates & MM)
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35.
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Bifurcation of Bastar and
Raigarh divisions in Chattisgarh
Circle.
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(a) Baster Division: As no
matching savings have been provided by the Circle Office for creation of
additional posts, the proposal for bifurcation of Baster Division to create
Kankar Division is found not feasible in view of ban on creation of Plan /
Non- Plan posts by Ministry of Finance .
(b) Raigarh Division:
The circle has been asked to provide matching savings for creation of posts
required for the proposed Sarguja Division after bifurcation of Raigarh
Division. It has also been asked to furnish the financial implications
involved in bifurcation of Raigarh Division.
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This part of the item is
closed.
DDG (Estt)
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39.
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Review of work load in
Business Office.
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It was decided that a
report will be called for from the circles about the expenditure incurred and
the revenue gained.
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CGM(MB&O)
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42.
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(i) Timely supply of uniform
and issue of Kit Card.
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It was decided that the
instructions will be issued once again to all Heads of Cirlces for timely
supply of uniform to eligible postal employees. The staff side was also
informed to take up the matter at circle level..
Issue of Kit
Card: The Directorate has called for the comment from all heads of
the circles to explore possibility for issue of kit card on 03/06/2013.
Reply received from the
circles so far is in favour of the issue of kit card to the postal employees,
hence it was decided to agree to the proposal and further necessary action
may be initiated.
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DDG (Estates & MM)
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43.
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Downgradation of HSG II AHRO
post in Maharasthra Circle
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The proposal will be
examined by the Establishment Division.
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DDG (Estt)
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